The Operating System for Software Dev Teams
Build Better. Deliver Faster. Retain Clients Longer.
Trusted by leading software teams
Why Most Agencies Struggle
Sound familiar? You're not alone. These are the exact pain points we built Projects We Manage to solve.
No Repeatable Delivery System
No standardized workflow or system for translating client goals into developer-ready requirements.
"Each client project is managed differently → no scalable structure."
Weak Client Communication & Visibility
Clients can't see progress and constantly chase updates.
"Clients constantly ask for updates → distrust and churn."
Time Zone + Cultural Gaps
Five-minute questions become 24-hour delays without proper async structure.
"A 10-hour time difference means a 5-minute question turns into a 24-hour delay."
No Measurable Project Health
Without tracking velocity or blockers, leaders react to problems instead of preventing them.
"PMs and CEOs can't see risks early → firefighting, not leading."
Constant Rework and Misalignment
Unclear requirements lead to building what was said, not what was meant.
"Developers build what you said — not what you meant."
Founder Bottleneck
Founders control all decisions, quality, and client communication — a structure that doesn't scale.
"You're not a project manager… but suddenly, you're forced to become both just to keep your project moving."
We built Projects We Manage to eliminate these problems — permanently.
How It Works
A structured, predictable path to delivery excellence
Audit & Discovery
Evaluate current systems, map bottlenecks, and deliver your Agency Process Scorecard and improvement plan.
Process Optimization & Implementation
Install your standardized PWM OS — sprint cadence, QA flow, dashboards, client portal — and run pilot sprints.
Ongoing Management & Enablement
Governance, coaching, automation, and quarterly optimization to sustain results.
From chaos to clarity in 6 weeks. Then continue with ongoing enablement to sustain results and build long-term capability.
Optimize and Implement
A structured workflow from discovery to deployment — ensuring clarity, consistency, and quality at every stage.
Initiation
Discovery
Design
Development
Testing & Deploy
Closed Deal
Contract signed
Setup Project
Folders, boards, tracking
Kickoff Meeting
Requirements review
Create SOW
Scope & deliverables
Design System
Mockups & prototypes
Review Design
Feedback & approval
Create Tasks
Sprint planning
Design Handoff
Assets & specs
Implementation
Build, test, iterate
UAT Testing
Final approval
QA Oversight
Quality checks
Testing
Validation & deploy
Every step is tracked, measured, and optimized. From kickoff to deployment, we ensure transparency, quality, and consistent delivery at every phase.
CTO-level Reporting & Automation
It's both a service and a software layer that replaces guesswork with structure — giving agency owners and their clients full control, visibility, and accountability across every project.
Project Portfolio
Tracking 8 active projects
CTO-Level Reporting & Automation
- Automated health alerts before issues escalate
- Real-time velocity tracking and sprint metrics
- Intelligent insights on blockers and rework trends
- Predictive analytics for project health
Client & Project Visibility Dashboards
- Real-time client portals with live project status
- No more status meetings or "where are we?" emails
- Automated progress reports and milestone tracking
- Full transparency builds client trust and retention
Every problem has a solution. We don't just consult — we implement, train, and give you the software to sustain it. No more founder bottlenecks, no more client churn, no more reactive firefighting.
Measurable Outcomes
Real metrics from agencies using the Partner OS. Track what matters and see continuous improvement.
Reduction in Project Costs
Faster Sprint Velocity
On-Time Delivery Rate
Client Satisfaction Score
Every problem has a solution. We don't just consult — we implement, train, and give you the software to sustain it. No more founder bottlenecks, no more client churn, no more reactive firefighting.
Trusted by teams worldwide
Watch video testimonials from our clients
Scaled my team
Personally, I was afraid to scale up without direct oversight. I now added more engineers and we are delivering product features like never before.
Love Sprint Tracking
The team was trained with Agile, which allowed them to work efficiently. Our KPIs were monitored, which helped us identify bottlenecks
Gave me back my time
I am very happy with Kit, she jumped in and turned a lot of our systems and processes around at a time with a very disjointed team. I can finally focus on my business.
Video Testimonial
Choose Your Partnership Level
Flexible options to match your agency's stage and needs
Audit + Implementation. We install your system and train your team.
Ideal for: Agencies starting their process journey.
Coaching + software. We monitor performance and optimize processes.
Ideal for: Teams with internal PMs.
Full Product Owner service running your sprints end-to-end.
Ideal for: Agencies without PMs.
Built by Operators, Not Consultants
Founded by Pete Jaworski, Projects We Manage was born from years of hands-on experience managing complex software projects and offshore development teams.
We embed into your team as fractional CTOs and Product Owners — bringing the structure, automation, and reporting that turn offshore chaos into predictable delivery.
